Vendor/Supplier File Checklist
Maintain a file for each of your vendors and potential suppliers. Keep the following items in each file:
Current catalog or price list, complete with product descriptions Business cards from any sales or support personnel with whom you have dealt A list of all distribution facilities Discount schedules, including minimum purchase requirements Delivery options, including estimated delivery time Technical assistance and other services available Return policy Warranty information Information on any co-op advertising plans offered by the supplier, including special promotional and grand opening programs
Any request for quotations Copies of all invoices Telephone numbers, including toll-free numbers, for all appropriate contacts Discount terms for prompt payment All shipping methods available and their terms Information on terms for long-term contracts Any special terms for seasonal items Lease options Information on all other services offered by the vendor/supplier
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